Tuesday, May 21 – Thursday, May 23, 2024

Innisbrook Resort

36750 US Highway 19 North

Palm Harbor, FL 34684

(866) 976-7994

htps://www.innisbrookgolfresort.com/

Exhibit spaces go on sale Monday, January 22, 2024.

There will be 50 tabletop exhibit spaces available to Preferred Suppliers in good standing on a first-come, first-served basis.

Included with each space is a 6-foot draped table, two chairs, a company name sign, and two all-access exhibitor badges.

Exhibit spaces cost $875 each. Addional exhibitor badges may be purchased for $475 per person.

Exhibit spaces are not traditional 10’ x 10’ booths. They are 6-foot tables with 2-3 feet of space in between. Exhibit backdrops or banners may not exceed 6 feet wide by 8 feet high.

Badges for Preferred Suppliers who wish to attend the conference but not exhibit can be purchased for $475 per person.

Use this link to purchase: https://www.conference.nasc.cc/registration/Preferred-Supplier-Not-Exhibiting-p621736513

NASC conference staff has negotiated the following discounted group hotel room rates at Innisbrook Resort:

Deluxe Guest Room with 2 queen beds – $185 per night plus tax and resort fee

Executive Suite with 1 king or 2 queen beds, kitchenette, dining and living area, and patio or balcony – $195 per night plus tax and resort fee

One-Bedroom Suite with 1 king bed, full kitchen, living room, dining room, and patio or balcony – $200 per night plus tax and resort fee

The deadline to reserve available rooms within the NASC room block is 5:00 PM Eastern Standard Time on Sunday, April 28, 2024. After that date, available rooms may be reserved at the resort’s published rate. 

Room rates above are based on single or double occupancy. Additional room occupants aged 18 years and older will be charged $20 per person, per night, plus applicable taxes.

A $35 daily resort fee will be added to the individual guest folio and includes use of the fitness center, miniature golf, volleyball, basketball, six swimming pools, in-room Wi-Fi, in-room coffee, daily newspaper, scheduled beach shuttle, on-property shuttle, self-parking, local and toll-free phone calls, and 24-hour gated security.

A deposit equal to one night’s stay is required to hold a guest reservation and will be charged at the time the reservation is made. The deposit will be applied to the first night of the reserved stay. Deposit is refundable if cancellation with cancellation confirmation number is obtained at least seven days prior to arrival date. Guests who check out prior to their reserved checkout date will incur an early departure fee of one night’s stay. Guests wishing to avoid this fee must advise the resort before check-in of any changes to their itinerary.

Innisbrook Resort is a pet-friendly property and welcomes you to bring one dog or cat weighing less than 35 pounds to stay with you in your room for an accommodation fee of $150. Dogs must always be leashed and are not allowed in public areas. Please call (866) 976-7994 to arrange for your pet to accompany you to the conference. Service dogs are always welcome at Innisbrook Resort and are not subject to the pet fee.

Innisbrook Resort is a smoke-free property. Smoking in hotel guest rooms or on balconies is strictly prohibited and will result in a $500 fine.

When you register for your exhibit space you will have the opportunity to indicate your top three preferred spaces. Please review the floor plan on the last page of this document before registering. 

The diagram reflects spaces reserved for conference sponsors. If you intend to sponsor the conference, feel free to select from these premium locations. We will take your request into consideration but exhibit spaces will be assigned by NASC conference staff based on sponsorship, the order in which registrations were received, and being careful not to place competing members side-by-side.

Check this link to see table assignments: https://www.conference.nasc.cc/2023-exhibitors

Badges can be picked up in the Stirling Hall Ballroom Foyer on Tuesday, May 21, 7:00 AM – 1:00 PM.

Please wear your badge throughout the conference so it is visible to conference staff. Exhibitor badges are required for access to all elements of the conference including sessions, refreshment breaks, meals, and evening events. 

New in 2024!

We’re opening exhibits a day earlier to provide more facetime with attendees! Have your exhibit set up by 5:00 PM on Tuesday, May 21, so you are ready to mix and mingle in our Tuesday evening Preferred Supplier cocktail reception.

Check-in/Set-up: 

Tuesday, May 21 7:00 AM – 5:00 PM

Exhibitor Hours: 

Tuesday, May 21 5:00 – 6:30 PM

Wednesday, May 22 7:00 AM – 3:30 PM

Thursday, May 23 7:00 AM – 3:30 PM

Tear-Down 

Thursday, May 23 3:30 – 4:30 PM

5:00 – 7:00 PM

Please note all meals and refreshment breaks will take place in the exhibit hall. Exhibitors will have access to the lunch buffets at least 10 minutes prior to the end of the morning sessions so they can eat and be ready when attendees arrive.

Tuesday, May 21

Cocktail Reception 

5:00 – 6:30 PM

Wednesday, May 22

Exhibit Hall Continental Breakfast

7:00 – 7:50 AM

Exhibit Hall Coffee Break 

9:55 – 10:40 AM

Exhibit Hall Lunch 

12:30 – 1:30 PM

Thursday, May 23

Exhibit Hall Continental Breakfast 

7:00 – 7:50 AM

Exhibit Hall Coffee Break

10:00 – 10:45 AM

Exhibit Hall Lunch

12:25 – 1:25 PM

Exhibit Hall Coffee Break

3:05 – 3:50 PM

Exhibitors are encouraged to attend our receptions held every evening of the conference. These events are designed to help exhibitors and attendees enjoy a relaxing environment while getting acquainted and fostering long-lasting relationships.

Tuesday, May 21 

Preferred Supplier Cocktail Reception 

5:00 – 6:30 PM

Stirling Hall Ballroom

Wednesday, May 22 

Opening Night Reception

6:30 – 8:30 PM

Stirling Grand Lawn

Thursday, May 23 

Final Night Banquet 7:00 – 10:00 PM

Stirling Hall Ballroom

Exhibitors can purchase drink tickets to give away to favorite customers or new friends who stop by your table! Drink tickets can be redeemed for beer, wine, cocktails, and soft drinks, and are good at all conference evening events. Preorder in bundles of 10 for $120. Pre-purchased drink tickets will be distributed Tuesday, May 21 during exhibitor set-up. Exhibitors may also purchase on site at the price of $150 per bundle of 10. 

Business-casual attire is acceptable during exhibition hours. For men, collared shirt, khakis or slacks, optional sport coat, and comfortable dress shoes. For women, dress, blouse and slacks or skirt, optional jacket or sweater, and comfortable dress shoes. Evening events are more relaxed, and we encourage you to dress in a way that reflects your personality!

Important! Please Read Carefully

Incoming Materials

Innisbrook Resort will not accept any show materials earlier than Saturday, May 18, 2024. Receiving charges must be paid in advance via credit card by the exhibitor. Call Jennifer Graber at Innisbrook Convention Services to pay at (727) 939-3782. 

Receiving charges are as follows:

Envelope 

$3.00 each

Medium box (5-20 pounds) 

$7.00 each

Large box (21-59 pounds) 

$13.00 each

Extra-large box (60-100 pounds) 

$20.00 each

Box 101 pounds and up 

$100.00 each

Display case 

$30.00 each

Pallet 

$100.00 each

In addition to pre-paying your receiving fees, you must email the tracking number for each shipment to conference@nasc.cc so the NASC conference team can keep track of your show materials. 

Shipments must be addressed as follows:

Guest Name

2024 NASC Annual Conference

May 21 – 23, 2024

Innisbrook Resort

C/O: Jennifer Graber/Conference Center

36750 US Highway 19 N

Palm Harbor, FL 34684

Shipments that are labeled properly and paid for in advance will be placed in the exhibit hall for exhibitors to retrieve on Tuesday, May 21 during setup. 

Outgoing Materials

To ship materials home at the end of the conference, you must bring a prepared FedEx or UPS shipping label for each box. 

When you are finished packing your boxes, tape them closed, securely affix your shipping label, and place the boxes on your table. Email a photo of your labeled boxes sitting on your table to conference@nasc.cc. 

If you fail to bring prepared shipping labels to the conference, it will be your responsibility to obtain them. Boxes that are not properly prepared for shipping will be disposed of.