Important Exhibitor Information

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Conference Dates

Tuesday, May 21 – Thursday, May 23, 2024

Conference Location

Innisbrook Resort

36750 US Highway 19 North

Palm Harbor, FL 34684

(866) 976-7994

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Exhibit Spaces—SOLD OUT

There will be 50 tabletop exhibit spaces available to Preferred Suppliers in good standing on a first-come, first-served basis.

Each space costs $875 and comes with:

• 6-foot draped table
• Two chairs
• Company name sign
• Two all-access exhibitor badges

Extra Badges
Additional exhibitor badges may be purchased for $475 per person.

Exhibit Space Assignments

When you register for your exhibit space you will have the opportunity to indicate your top three preferred spaces. Please review the floor plan at the top of this page before starting registration. The diagram reflects spaces reserved for conference sponsors. If you intend to sponsor the conference, feel free to select from these premium locations. We will take your request into consideration but exhibit spaces will be assigned by NASC conference staff based on sponsorship, the order in which registrations were received, and being careful not to place competing members side-by-side.

Exhibit spaces are not traditional 10’ x 10’ booths. They are 6-foot tables with 2-3 feet of space in between. Exhibit backdrops or banners may not exceed 6 feet wide by 8 feet high.

Booking Your Hotel Room

Deadline to reserve within the NASC room block is 5:00 PM Eastern Time on Sunday, April 28, 2024. After that date, available rooms may be reserved at the resort’s published rate.

NASC conference staff has negotiated the following discounted group hotel room rates at Innisbrook Resort:

• Deluxe Guest Room (standard hotel room with 2 Queen beds)—$185 per night plus tax and resort fee
• Executive Suite (1 King or 2 Queen beds, kitchenette, dining and living area, patio or balcony)—$195 per night plus tax and resort fee
• One-Bedroom Suite (King bed, full kitchen, living room, dining room, patio or balcony)—$200 per night plus tax and resort fee

The room rates above are based on single or double occupancy. Additional room occupants aged 18 years and older will be charged $20 per person, per night, plus applicable taxes.

A $35 daily resort fee will be added to the individual guest folio and includes use of the fitness center, miniature golf, volleyball, basketball, six swimming pools, in-room Wi-Fi, in-room coffee, daily newspaper, scheduled beach shuttle, on-property shuttle, self-parking, local and toll-free phone calls, and 24-hour gated security.

Deposit, Cancellation, Early Check-Out

A deposit equal to one night’s stay is required to hold a guest reservation and will be charged at the time the reservation is made. The deposit will be applied to the first night of the reserved stay. Deposit is refundable if cancellation with cancellation confirmation number is obtained at least seven days prior to arrival date.

Guests who check out prior to their reserved checkout date will incur an early departure fee of one night’s stay. Guests wishing to avoid this fee must advise the resort before check-in of any changes to their itinerary.

Resort Pet Policy

Innisbrook Resort is a pet-friendly property and welcomes you to bring one dog or cat weighing less than 35 pounds to stay with you in your room for an accommodation fee of $150. Dogs must always be leashed and are not allowed in public areas. Please call (866) 976-7994 to arrange for your pet to accompany you to the conference. Service dogs are always welcome at Innisbrook Resort and are not subject to the pet fee.

Resort Smoking Policy

Innisbrook Resort is a smoke-free property. Smoking in hotel guest rooms or on balconies is strictly prohibited and will result in a $500 fine. 

Badge Pickup

Badges can be picked up in the Stirling Hall Ballroom Foyer on Tuesday, May 21, 7:00 AM – 1:00 PM

Please wear your badge throughout the conference so it is visible to conference staff. Exhibitor badges are required for access to all elements of the conference including sessions, refreshment breaks, meals, and evening events.

Exhibit Hall Hours*

New in 2024!

We’re opening exhibits a day earlier to provide more facetime with attendees! Have your exhibit set up by 5:00 PM on Tuesday, May 21, so you are ready to mix and mingle in our Tuesday evening Preferred Supplier cocktail reception.

Check-in/Set-up:

• 7:00 AM – 5:00 PM on Tuesday, May 21

Exhibitor Hours:

• 5:00–6:30 PM on Tuesday, May 21
• 5:00 –6:30 PM | Cocktails & Networking in Exhibit Hall

• 7:00 AM – 3:30 PM on Wednesday, May 22
• 7:00 – 7:45 AM | Networking in Exhibit Hall
• 9:25 – 10:10 AM | Refreshments & Networking in Exhibit Hall
• 12:00 – 1:15 PM | Lunch & Networking in Exhibit Hall

• 7:00 AM – 4:00 PM on Thursday, May 23
• 7:00 – 7:45 AM | Networking in Exhibit Hall
• 10:00 – 10:50 AM | Refreshments & Networking in Exhibit Hall
• 12:30 – 1:30 PM | Lunch & Networking in Exhibit Hall
• 3:10 – 4:00 PM | Refreshments & Networking in Exhibit Hall

Please note all meals and refreshment breaks will take place in the exhibit hall. Exhibitors will have access to the lunch buffets at least 10 minutes prior to the end of the morning sessions so they can eat and be ready when attendees arrive.

Tear-Down

• 3:30 – 4:30 PM and 5:00 – 7:00 PM on Thursday, May 23

(Please plan to attend the NASC Business Meeting at 4:30 PM on Thursday, May 23.)

Exhibitors are invited to review the conference agenda when it is released and join us for any or all general sessions and breakouts. Preferred Suppliers are also encouraged to attend the NASC members-only meeting at 4:45 PM on Thursday, May 23.

*Schedule is not final, and timing could change slightly.

Attend Our Evening Events!

Exhibitors are encouraged to attend our receptions held every evening of the conference. These events are designed to help exhibitors and attendees enjoy a relaxing environment while getting acquainted and fostering long-lasting relationships.

Tuesday, May 21

• 5:00 – 6:30 PM | Exhibit Hall Cocktails & Networking, Stirling Hall Ballroom

Wednesday, May 22

• 6:30 – 8:30 PM | Opening Night Reception, Grand Lawn

Thursday, May 23

• 7:00 – 10:00 | Final Night Banquet & Entertainment, Stirling Hall Ballroom

Drink Tickets

Exhibitors can purchase drink tickets to give away to favorite customers, or new friends who stop by your table! Drink tickets can be redeemed for beer, wine, cocktails, and soft drinks, and are good at all conference evening events. Preorder in bundles of 10 for $120. Pre-purchased drink tickets will be distributed Tuesday, May 21 during exhibitor set-up. Exhibitors may also purchase on site at the price of $150 per bundle of 10.

Dress Code

Business-casual attire is acceptable during exhibition hours. For men, collared shirt, khakis or slacks, optional sport coat, and comfortable dress shoes. For women, dress, blouse and slacks or skirt, optional jacket or sweater, and comfortable dress shoes. Evening events are more relaxed, and we encourage you to dress in a way that reflects your personality!

Shipping of Show Materials

Important! Please Read Carefully

Innisbrook Resort will not accept any show materials earlier than Saturday, May 18, 2024.

Receiving charges must be paid in advance via credit card by the exhibitor by calling the Innisbrook Convention Services team at (727) 942-5238.

Receiving charges are as follows:

• Envelope—$3.00 each
• Medium box (5-20 pounds)—$7.00 each
• Large box (21-59 pounds)—$13.00 each
• Extra-large box (60-100 pounds)—$20.00 each
• Box 101 pounds and up—$100.00 each
• Display case—$30.00 each
• Pallet—$100.00 each

In addition to pre-paying your receiving fees, you must email the tracking number for each shipment to conference@nasc.cc so the NASC conference team can keep track of your show materials.

Shipments must be addressed as follows:

Guest Name
2024 NASC Annual Conference
May 21 – 23, 2024
Innisbrook Resort
C/O: Jennifer Graber/Conference Center
36750 US Highway 19 N

Palm Harbor, FL 34684

Shipments that are labeled properly and paid for in advance will be placed in the exhibit hall for exhibitors to retrieve on Tuesday, May 21 during setup.

Outgoing Materials

To ship materials home at the end of the conference, you must bring a prepared FedEx or UPS shipping label for each box.

When you are finished packing your boxes, tape them closed, securely affix your shipping label, and place the boxes on your table. Email a photo of your labeled boxes sitting on your table to conference@nasc.cc.

If you fail to bring prepared shipping labels to the conference, it will be your responsibility to obtain them. Boxes that are not properly prepared for shipping will be disposed of.

Drawing for Free 2025 Exhibit Space

On Thursday, May 23 at 3:45 PM, NASC conference staff will circulate through the exhibit hall with a drawing box for exhibitors to drop their business card. Exhibitors present and still fully set up and open will be entered into a drawing to win a free exhibit space at the 2025 NASC Annual Conference. The winner will be announced during the NASC Members Only meeting.

Questions? Contact the NASC Conference Team | conference@nasc.cc | (760) 751-3360 ext. 104